Program and Project Management

Implementing a Program and/or Project Management Office (PMO) requires a significant investment of time, resources, and people. However, by leveraging iLLÜM Advisors, our clients realize the outcomes of their IT teams running a solid PMO such as better alignment of projects with the organization’s strategy, increased efficiency, and better communication between different teams.

Implementing a PMO can be broken down into several key steps –

1. Define the objectives: The first step in implementing a PMO is to define the objectives of the PMO and decide how it will align with the overall business strategy. This includes identifying what problems the PMO is intended to solve and what benefits it will deliver.
2. Determine the scope: The next step is to determine the scope of the PMO, including what projects and programs will fall under its purview. This helps to define the PMO’s responsibilities and ensure it is aligned with the business’s overall objectives.
3. Establish governance: Establishing clear governance structures and procedures is crucial for the PMO to be successful. This includes defining roles and responsibilities, establishing decision-making processes, and creating a system for monitoring and reporting progress.
4. Develop a plan: With the objectives, scope, and governance in place, the next step is to develop a detailed plan for the PMO. This plan should include timelines, budgets, resources, and metrics for measuring success.
5. Build the team: The PMO requires a dedicated team of professionals with the necessary skills and experience to manage programs and projects. This includes identifying key personnel, recruiting and training staff, and building a team culture that supports the PMO’s objectives.
6. Communicate and engage stakeholders: The PMO should communicate its objectives, scope, and plans to all stakeholders to ensure they understand the PMO’s purpose and how it will benefit the organization. This includes stakeholders in the business, IT, and other areas of the organization.
7. Implement and monitor: Once the PMO is in place, it is important to implement the plan and monitor progress. This includes tracking progress against the plan, identifying any issues or risks, and making adjustments as necessary.
8. Continuously improve: Continuously monitor and improve the PMO’s performance, processes, and policies to ensure it remains aligned with the business’s objectives and adapts to changes in the environment.

To learn more about how iLLÜM may be able to help your organization please schedule a brief conversation with one of our advisors – Schedule 20 Minutes